Renewals Slipping Through
A contract expires quietly. The client moves on. You find out three months later when you check the spreadsheet — if you check at all.
📅 AMC & Contract Management Software
Stop Losing AMC Renewals to Missed Deadlines
AMC Manager tracks every Annual Maintenance Contract, fires automatic email reminders before expiry, and keeps your invoicing and service visits in one place — built for Indian IT service companies.
🌐 100% web-based, no install
💸 ₹0 per-user licence fee
🧾 GST invoice ready
Live dashboard
Everything that needs attention — at a glance
The dashboard surfaces overdue items, contracts expiring this month, and your active AMC base the moment you log in. No spreadsheet hunting, no guesswork.
AMC Manager — Dashboard
👥
48
Active Clients
⚠️
3
Overdue Items
🛡️
127
Active AMC Items
📆
11
Expiring This Month
Critical — Expiring within 7 days
Sharma & Associates — Firewall Support3 days
Nexus Infotech — Server AMC6 days
Patel Enterprises — CCTV Maintenance7 days
Sound familiar?
Managing AMCs in spreadsheets is costing you money
Every missed renewal is lost revenue. Every forgotten service visit is a dissatisfied client. Here is what happens when there is no system.
Billing Delays and Disputes
Invoices raised weeks after the renewal date. Clients question the amount. Your team scrambles to find the original contract terms.
Service Visits Not Tracked
Quarterly visits promised in the contract go unscheduled. No record of what was done, when, or by whom. Clients complain; you have no proof.
No Visibility on Revenue
You cannot answer "how much AMC revenue is due this quarter?" without spending an hour in Excel. Forecasting is guesswork.
TDS Reconciliation Headaches
Matching 26AS TDS entries to your invoices at year-end takes days. Discrepancies surface only when the CA asks — too late to fix easily.
No Client Self-Service
Clients call or email to ask when their AMC expires. Your team stops productive work to look it up and reply. Every. Single. Time.
The real cost is not just the missed renewal
It is the compounding effect — a client who does not renew because nobody followed up, a dispute that damages the relationship, and a finance team that cannot close the books cleanly. A purpose-built system eliminates all three.
Core Features
Everything you need to manage AMCs — nothing you do not
1
Expiry Dashboard with Colour-Coded Alerts
See every contract at a glance — overdue in red, critical (7 days) in amber, due soon (30 days) in blue. No more hunting through rows to find what needs attention today.
2
Automatic Email Reminders via Cron
Set it once. The system emails your team (and optionally the client) at configurable intervals before expiry — 90, 30, 7 days, or whatever you choose per user.
3
Invoice and Line-Item Tracking
Each invoice holds multiple AMC line items with individual expiry dates, categories, and statuses. Renew one item without touching the others on the same invoice.
4
Renewal Chain History
Every renewal links back to the original contract. See the full history — when it was first signed, every renewal date, and who processed each one.
Expiry Report — Active Contracts
Reliance Tech — Server AMCOverdue 12 days
Mehta & Sons — Firewall5 days left
Sunrise Exports — CCTV22 days left
Kapoor Industries — UPS28 days left
Bharat Logistics — Network67 days left
Patel Pharma — Printer AMC84 days left
72% of contracts active and on track
Reporting & Finance
Reports built for Indian IT billing
5
TDS 26AS Reconciliation
Mark each invoice item as TDS-matched or unmatched. The TDS report shows exactly which entries are reconciled and which need follow-up — ready for your CA.
6
Revenue Trend & AR Aging
Monthly revenue chart, accounts receivable aging buckets (0–30, 31–60, 61–90, 90+ days), and sales-by-customer breakdown with credit note support.
7
GST-Ready Invoicing
GSTIN stored per client, GST amounts tracked per payment, and Indian number formatting (₹1,00,000) throughout. Designed for Indian compliance from day one.
8
Full Audit Log
Every create, update, and delete is logged with the user, timestamp, and IP address. Know exactly who changed what and when — essential for multi-user teams.
Revenue Trend — Last 6 Months
↑ 18% growth over 6 months
Receivables (0–30 days)₹2,34,500
Receivables (31–60 days)₹87,200
Receivables (60+ days)₹31,000
What is included
Every module your team needs
Client Management
- Full company profile with GSTIN
- Multiple contacts per client
- Address fields for billing
- Per-client task (todo) list
- Complete contract history view
Invoices & Line Items
- Multi-item invoices with unique numbers
- Per-item expiry dates and categories
- One-time and recurring item types
- Clone invoice for quick renewal
- Payment recording with GST tracking
Email Reminders
- Automated daily cron job
- Per-user notification preferences
- Configurable reminder days
- Weekly digest summary email
- SMTP or PHP mail() fallback
Service Visits
- Schedule visits against AMC items
- Record engineer, date, and notes
- Track scheduled vs completed
- Visits due counter on dashboard
- Full visit history per item
Reports
- Expiry report with filters
- Revenue trend (monthly chart)
- AR aging & receivables
- Sales by customer with credit notes
- TDS 26AS reconciliation
Security & Admin
- Argon2id password hashing
- Role-based access (admin / user)
- Full audit log with IP tracking
- 5-attempt login lockout
- CSRF protection on all forms
Getting started
Up and running in one afternoon
No complex setup. No vendor lock-in. Runs on your own cPanel hosting — you own the data.
1
Upload & Configure
Upload files to your cPanel hosting, create the database, and set your credentials. Takes about 15 minutes.
2
Add Your Clients
Import or manually add your client list with GSTIN and contact details. Categories are fully customisable.
3
Enter Contracts
Create invoices with AMC line items, set expiry dates, and assign categories. Existing contracts take minutes each.
4
Let It Run
Set up the daily cron job once. From then on, reminders go out automatically and the dashboard stays current.
Pricing
Simple, one-time pricing
No monthly subscriptions. No per-user fees. Pay once, run it on your own server forever.
Starter
₹9,999 + GST
For small IT service companies managing up to 50 clients and getting started with structured AMC tracking.
- Full source code, self-hosted
- Up to 3 user accounts
- All core modules included
- Email reminder cron
- 6 months email support
- Installation assistance
Professional · Most Popular
₹19,999 + GST
For growing IT companies that need unlimited users, full reports, and priority support to manage 100+ clients.
- Full source code, self-hosted
- Unlimited user accounts
- All modules + all reports
- TDS reconciliation module
- 1 year priority email support
- Installation + onboarding call
- GST invoice issued
Enterprise
Custom
For larger organisations needing custom features, white-labelling, multi-branch support, or API integrations.
- Everything in Professional
- Custom feature development
- White-label branding
- Multi-branch / multi-user
- Dedicated support SLA
- Data migration assistance
All prices in INR. GST at 18% applicable. Payment by UPI, NEFT, or card. GST invoice issued within 24 hours.
30-Day Money-Back Guarantee
We are confident AMC Manager will transform how your team handles contracts. If you set it up, use it for 30 days, and genuinely feel it does not deliver value for your business — tell us. We will issue a full refund, no questions asked. Not a partial credit. Your entire payment back.
What clients say
IT companies across India rely on AMC Manager
★★★★★
"Before AMC Manager we were running everything in Excel. We missed two renewals in one quarter. Since switching, not a single contract has lapsed. The dashboard tells us exactly what needs attention every morning."
★★★★★
"The TDS reconciliation report alone saved us two days of work at year-end. Our CA was impressed. The audit log also helped us resolve a billing dispute with a client — we had the exact timestamp of every change."
★★★★★
"Setup was straightforward — we were live the same day. The automatic email reminders mean our sales team gets notified 30 days before expiry and can call the client proactively. Renewal rate has gone up noticeably."
Get in touch
Request a Demo or Ask a Question
Leave your details and we will get back to you within one business day to schedule a walkthrough or answer your questions.
Ready to stop losing renewals?
Join IT service companies across India that have replaced their spreadsheets with AMC Manager. Get set up today.
FAQ
Frequently Asked Questions
You get the complete PHP source code. You host it on your own cPanel server — no monthly fees, no vendor lock-in, and your client data never leaves your infrastructure. You own it outright.
Any standard cPanel shared hosting with PHP 8.0+ and MySQL/MariaDB works. Most Indian hosting providers (Hostinger, BigRock, ResellerClub) are compatible. If you already have a hosting account, you likely do not need to buy anything extra.
Yes. Since you receive the full source code, you can change the logo, colours, company name, and any other branding. The Professional and Enterprise plans include an onboarding call where we walk you through the key customisation points.
You set up a single cPanel cron job that runs the reminder script daily. The system checks all active AMC items and sends email alerts to configured users when contracts are 90, 30, or 7 days from expiry (configurable per user). It uses your own SMTP server or falls back to PHP mail().
Security was built in from the start. Passwords use Argon2id hashing, all database queries use PDO prepared statements (no SQL injection risk), every form has CSRF protection, sessions regenerate on login, and there is a 5-attempt lockout. The full audit log records every data change with user and IP.
Yes. EbizIndia Consulting Pvt. Ltd. is GST registered. A proper GST invoice is issued within 24 hours of payment. Payment is accepted via UPI, NEFT/RTGS, or credit/debit card.